Going Paperless: Why your business should switch to e-signatures

Electronic signatures have revolutionised the way businesses handle document management. The traditional process of printing out documents, signing them by hand, scanning or faxing them, and sending them back has been replaced by a more streamlined and efficient process. Electronic signatures have made it possible to sign and manage documents digitally, eliminating the need for physical signatures and paper documents. 

In this article, we will highlight the main benefits for businesses when using e-signatures, and why Plainly is a great choice for making your business paperless.

5 reasons for your business to use e-signatures

1. Saving time: Electronic signatures can significantly reduce the amount of time it takes to complete the document signing process. With traditional signatures, documents need to be printed out, signed, scanned or faxed, and sent back. This process can take a lot of time, especially if the document needs to be signed by multiple people. Electronic signatures, on the other hand, can be signed and sent back in a matter of minutes, saving you and your stakeholders valuable time.

2. Saving cost: Electronic signatures can also save businesses money. With traditional signatures, there are costs associated with printing, posting, and storing paper documents. Electronic signatures eliminate the need for these costs, reducing expenses and improving your bottom line.

3. Convenience: Electronic signatures are also more convenient for businesses. With traditional signatures, documents need to be physically delivered or mailed to the person who needs to sign them. With electronic signatures, documents can be signed from anywhere with an internet connection, making it easier for businesses to work with people who are not in the same location.

4. Security: Surprisingly, electronic signatures can actually be more secure than traditional signatures. With electronic signatures, there is a digital paper-trail of the whole signing process, making it hard for someone to dispute the validity of the signature. As long as your e-signature provider has the correct security measures in place, this may make electronic signatures harder to forge than traditional signatures.

5. Document management: If you use an online electronic signature provider, your signed documents will likely be stored in the cloud, making them easily accessible from anywhere with an internet connection. This collects all your important documents in one place, eliminates the need for physical storage space and reduces the risk of lost or damaged documents.

5 reasons to use Plainly for e-signatures

1. Cloud-based e-signature software: Plainly is a cloud-based e-signature software provider, which means that businesses can securely access and manage their documents from anywhere on any device. This is especially beneficial for businesses that have employees working remotely or in different locations.

2. Affordable: Plainly is one of the best priced e-signature software platforms on the market, making it a great option for businesses looking to save costs. Despite its affordability, Plainly offers a full suite of features to help businesses streamline not only their e-signatures but their whole document management processes.

3. Easy to use: Plainly is also very easy to use, with a simple and intuitive interface that allows businesses to quickly and easily upload, sign, and send documents. This is important for businesses that want to adopt electronic signatures but may not have the resources or time to train their employees on a complex software.

4. Secure: Plainly takes security very seriously, with a number of measures in place to protect the privacy and security of its users. All documents are encrypted during transmission and storage, and Plainly offers businesses multiple access controls to ensure that only authorised users can access sensitive documents.

5. Integration: Plainly also integrates with a number of other business software and tools, including Google Drive, Dropbox, and Salesforce. This allows businesses to easily import and export documents and streamline their workflow.

In conclusion, electronic signatures have transformed the way businesses handle document management. They are faster, more convenient, and more secure than traditional signatures, and they can save businesses time and money. 

Plainly is an affordable and easy-to-use electronic signature software solution that offers businesses a number of benefits, including cloud-based access, security, and integration with other software. Whether you are a small business looking to save money and improve efficiency or a large organisation looking to streamline your document management processes, Plainly is a great option to consider.