The complexity of managing a multi-site business can be challenging. Maintaining central oversight of processes, costs and standards while giving local managers the freedom to run things their way is a delicate balance.
Add in staff shortages, mandatory compliance checks, CQC inspections and sensitively handling admissions and it is clear that the care sector comes with a unique admin burden.
That’s where Plainly comes in.
With simple implementation and ongoing support, our easy to use platform lets care providers simplify their huge admin burden; saving significant time and costs while also reducing risk.
The care sector has a recruitment crisis - there are simply too few candidates and too many vacancies. Care providers are competing for candidates, not just with other providers, but every other employer with vacancies to fill. Added to that, there are a host of care-specific compliance steps that providers must complete before employing someone. These slow everything down and make roles even harder to fill.
Plainly lets you digitise and automate your entire recruitment and employee-onboarding process, dramatically speeding up your time to hire while ensuring that all compliance steps are completed correctly. Learn more about our recruitment solution.
Bespoke care sector recruitment workflows instantly keep track of every step in the hiring process.
Automated contracts and secure e-signatures turn around key documents in seconds.
Integration with major recruitment websites provides easy views and shortlisting of CVs all in one place.
Secure but accessible online document management tools keep a permanent record of essential paperwork.
From 11 November 2021, all care home workers, visiting professionals and candidates entering a care home will need to be fully vaccinated against COVID-19 (unless they are exempt). This places yet further compliance obligations on an already burdened care sector. How can you quickly establish the vaccine status of all your workers? How can you ensure that everyone entering your care homes - including all interview candidates - is fully-vaccinated or exempt? How can you maintain a paper trail for CQC inspections?
Plainly helps solve all these challenges and more - quickly and easily:
Mailshot your entire workforce in a couple of clicks. Automatically guide each employee through a simple process to establish their vaccination status and collect evidence.
Greet all care home visitors with our digital visitor book solution. Collect vaccination evidence at time of check-in.
Enable HR, operations and/or admin teams to keep track of everything via live dashboards and auto alerts.
Collect signatures electronically ensuring speed of use and easy compliance.
Documents are securely stored in the cloud and available for CQC inspection at the click of a button.
Admissions are a fraught and emotional time for residents and their families with a huge burden of paperwork and that can overwhelm.
You engage professionally with third parties, provide reassurance at every step for residents and maintain oversight and control throughout the process.
Admissions workflows, designed for care homes, smooth the experience for residents and their families and keep track of all essential steps.
Templated documentation and instant secure e-signatures streamline admissions; while online document management maintains an easily accessible record of all essential paperwork.
Collating and organising manual documentation from different sources for a CQC inspection is onerous and risks mistakes.
Best practice in compliance and administration becomes an everyday part of your culture, costs are saved, risks are reduced.
Easy to follow standardised processes and templated business documents available within the Plainly platform makes compliance straightforward.
Secure automated record keeping and audit trails at the click of a button, significantly reduces the admin burden of preparing for an inspection.
From losing timely visibility about what is being purchased to risking onerous supplier terms in the rush to acquire essential items; managing procurement across a multi-site business is complex and costly.
Procurement costs and admin are reduced while you increase compliance and control across the business.
Limits and approvals set with the click of a button maintain a full audit trail and agreed terms on purchases large and small.
Step by step procurement workflows allow the business to easily self-serve up to pre-approved limits.
Automated documentation and lightning fast secure e-signatures speed up the process without compromising oversight.
Our customers say
Plainly has completely revolutionised our recruiting - it has reduced time-to-hire, improved candidate experience and even saved us cost.
Director of People & Talent, Orchard Care Homes